Starting your document? Things to keep in mind!

  • Get to the point
  • Check if the content is Polite, Professional and Focused
  • Be Clear, efficient and personable
  • Have your audience in mind
  • Tailor your text
  • Avoid Overly formal Language
  • Avoid glittery words
  • Avoid using “I” and “We,” write the entire document in a third person point
  • Avoid Sarcasm
  • Avoid wordiness
  • Who is your reader? – The most important pointer

  •   The reader’s role in the organization
  • Value that the document carries
  • Be crystal clear
  • Ask questions to yourself – on what they would expect
  • Review similar documents

Writing for general audience?                                               

  • Be respectful, clear and concise
  • Avoid “Tech-talks”
  • Write in a conversational tone
  • Judge the clarity
  • Say the most valuable points first

               Generic Tips

  •   Sound Natural
  • Use names and pronouns
  • Include Courtesies
  • State Arguments in a positive tone
  •  Avoid sarcasm
  • Use active voice
  • Express goodwill by exhibiting concern for reader’s viewpoint
  • Be judicious with use of humor

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